apology letter for not attending interview: How To Write an Apology Letter Post-Interview in 8 Steps


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    I’m sorry I wasn’t able to attend your interview. This note is my way of letting you know that it wasn’t at all because I didn’t want to be there. In fact, your company was the only thing on my mind when I left our meeting! Here’s why:

    Step 1

    The first step of writing an apology letter is to introduce yourself and explain why you are writing. You can use this opportunity to highlight your qualifications, offer and plans for the future. You should also include details about how you plan on following up with the person or organization in question.


    • Your name and contact information (phone number) at the top of your letter
    • A brief introduction explaining why you are writing
    • A statement that outlines what was discussed during the interview, including any offers made by them after speaking with them

    Step 2

    In the second paragraph, you can explain the reason for not attending the interview. If it was due to an emergency or illness in your family, then say so. If there was something else that prevented you from going, be honest with them and let them know what happened.

    When apologizing for any inconvenience caused by your absence at the interview, also explain how you intend on making up for it. For example: “I would like to offer my sincere apologies for not being able to attend today’s meeting with Mr./Ms ____. My grandmother passed away last night and I had no choice but to go home.”

    Then finish off this section by saying something positive about yourself that shows interest in working with them again (even if they decide not hire).

    Step 3

    • Be specific about why you are apologizing.
    • Explain what you will do to make amends.
    • Express your regret and offer to make up for the mistake.
    • Be sincere in your apology letter and don’t try to justify yourself or shift blame onto others, even if they were partly responsible for what happened.

    Step 4

    • Apologize for not attending the interview.
    • Explain your situation, but do not make excuses or blame anyone else.
    • Offer to reschedule the interview at a later date, if possible

    Step 5

    • The letter should be sent as soon as possible after you have determined that you will not be able to attend the interview. If a few days have passed, then it is still acceptable to write a letter and send it by registered post (or courier).
    • Include an explanation of why you are not able to attend the interview, such as sickness or an emergency situation at home (e.g., a family member has fallen ill).
    • Include the time and date of when this particular job opening was advertised so that they know how long ago they first contacted you about it–this can help them understand why there’s been such a delay in response time from your side!

    Step 6

    In the sixth step, you should apologize for not being able to attend the interview and assure them that it was not your intention to miss the appointment. You can also mention how you would have liked to meet with them in person as well.

    If possible, offer an alternative time or date when it would be convenient for you to reschedule your interview so that both parties are satisfied with the outcome of this situation.

    Finally, thank them for their time and consideration even though things didn’t work out this time around!

    Step 7

    If you have a good reason for missing the interview, explain it.

    • If you missed the interview because of an emergency or personal issue, be sure to mention this in your letter. For example: “I am writing to apologize for missing our scheduled interview yesterday afternoon. I was traveling back from my grandmother’s funeral and had no way of contacting anyone until late at night when I finally arrived home.”
    • If there was some sort of error on the company’s part (a miscommunication about what time or place), then let them know as well! You might say something like, “I am sorry that our meeting did not go as planned; apparently there was some miscommunication between us regarding when and where we were supposed to meet.”

    Step 8

    • Thank the employer for their time and consideration.
    • State that you would like to be considered for future opportunities.
    • Provide a reason for not attending the interview (e.g., illness, car accident).
    • Express your interest in working for the company and explain why it is a good fit for both of you.

    Use this opportunity to reiterate any points from your cover letter or resume that may have been overlooked during the interview process and demonstrate how you can contribute value to this organization through specific examples of previous experience or achievements that align with their needs as described during interviews over phone calls/email exchanges with managers/HR staff members who were involved with hiring decisions at some point during hiring processes at other companies where they worked before applying here today so as not waste anyone’s time by sending out these letters without first knowing if they are even interested anymore after seeing who else has been contacted already (which should include all positions being filled but also some additional roles outside those ones).

    Now that you’ve written the apology letter, it’s time to send it. Once again, be sure that you have the right address and name of contact person. If this is an email, make sure to BCC yourself so that they won’t see your email address in case they decide not to respond.

    When writing an apology letter post-interview, remember these tips:

    • Keep it brief! Your main goal should be getting across your remorse for missing the interview and expressing an interest in rescheduling as soon as possible. To do this effectively without wasting too much space on unnecessary details or fluff (which is easy), keep sentences short and paragraphs short–no more than 2 or 3 sentences per paragraph at most.
    • Be sincere! Make sure there’s nothing fake about how apologetic or remorseful your tone sounds; if anything feels insincere or forced when reading back over what was written down on paper then scrap everything else until those feelings disappear entirely before trying again later on down the road when more time has passed since last sending out resumes/cover letters etcetera…

    We hope this article has helped you understand how to write an apology letter after a job interview. If you have any questions or comments, feel free to leave them in the comment section below!

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